Letter Writing

 Letter Writing 

 formal letter writing 

Q1. What is a formal letter ?

Ans : A letter is written for formal purposes.

Q2. What are the types of Formal letter? 

Ans : Application letter

Promotion letter

Complaint letter

Enquiry letter 

Order letter 

Organization letter 

Letter to editor, letter to police, letter to Mayor etc.

Format of Formal letter

1.  Sender’s address 

I) Your name

II)  your address

III) Your City, State, pin code  etc

IV) Mobile No

V) Email ID 

2. Date : 

3. Receiver’s Address 

I) Name (Designation)

II) Address, City,Pin code

4. Subject :

5. Salutation : 

Respected

6. Body of the letter 

I) Introduction and purpose of writing the letter

II) Main Body / Main Content

Specific details

III) Conclusion

Clarify again about your subject

Thank You

7. Complimentary Closing 

Regards, Yours sincerely etc

8. Signature 

Example : 1

Write an application to the principal of your college to grant concession in fees.

Rahul Deshpande 

Plot No 20,

Ram Nagar, Market Road,

Nashik, 422 003

Mob : 9758*******

Email ID : rahuld@ gmail.com

Date : March 23,2021

To,

The Principal,

K.K.Wagh Jr College, Saraswati Nagar,

Nashik 422 003

Subject :  application to grant concession in fees. 

Respected madam/Sir,

I am Rahul Deshpande, a student in your college. I am studying in class 11 commerce/ science.  the motive of writing this letter to get concession in my fees. 

Respectfully, I want to say that my father who was working in a company has lost his job and is now unemployed.  it is very difficult for me to pay the college fees as my parents have no regular source of income.

I stood first in the annual examination last year. I am very  much interested in continuing my studies. I, therefore, request you to grant concession in fees so that I may attend the college and continue my studies.

Thanking you

 Rahul Deshpande

(Sign)

Example : 2

Write a letter to the editor of a newspaper, drawing attention to the insanitary condition of the City Streets.

Rahul Patil,

 Ramnagar, College Road,

 Nashik, 422 003

Mobile No. : 9811******

Email ID: rahulp@gmail.com

Date : March 25, 2021

To,

The editor,

 Lokmat Times,

 Nashik, 422 003

Subject : The insanitary condition of City Streets. 

Respected sir, 

I shall be much obliged if you allow me a little space in your esteemed paper to draw the attention of the authorities to the insanitary condition of our City Streets. Nearly all the drains are blocked with rubbish and the feel the water is not allowed to flow causing foul smell.

I would like to suggest that the streets should be provided with more drains and the existing ones properly covered and cleaned. some more dust beans are to be provided and placed in different parts so that the people may be stopped from throwing the waste on the streets. there should be daily cleaning of the roads. The municipal authorities should pay attention to the problems of the area. 

Hoping my suggestions will be taken up and acted on.

Yours truly, 

Rahul Patil 

(Signature)

Examples for Practice

Example : 1

Write a letter to your younger sibling making her aware of various manmade and natural disasters and encourage her to join all the programmes, campaigns, drives etc. in school or in your locality.

Example : 2

Imagine that you are a farmer from a drought prone area. Write a letter to a newspaper editor, discuss the problems and suggest possible solutions.

Example : 3

You are the college representative and your Principal has assigned you the task of writing a letter to the Divisional Officer, Satpuda Mountain Ranges, Nagpur, seeking permission for the mountaineering expedition to be organized by your college.

Example : 4

You are Aditya of 35, Adgaon Road, Nashik. Recently you bought a mobile phone from ‘The Phone Galaxy’, 63, M.G. Road, Nashik. The phone instrument developed a problem within a month of purchase. Write a letter to the dealer giving details of the nature of the problem and asking him/her to rectify the defect or replace the set.

Example : 5

You are Samruddhi of Class XII. You are interested in pursuing a course in visual communication. You have seen an advertisement issued by the National Institute of Communication, Nashik, offering courses in Media and Communication. Write a letter to the Director seeking information about their courses, fee structure, placement opportunities, etc.